Appointment Letter

import { useState } from 'react' import { Button } from "/components/ui/button" import { Input } from "/components/ui/input" import { Label } from "/components/ui/label" import { RadioGroup, RadioGroupItem } from "/components/ui/radio-group" import { Card, CardContent, CardHeader, CardTitle } from "/components/ui/card" import { Download, FileText } from "lucide-react" export default function AuditorAppointmentGenerator() { const [formData, setFormData] = useState({ entityType: 'company', entityName: '', appointmentDate: '', place: '', signatoryName: '', signatoryPosition: '', financialYear: '2024-2025', assessmentYear: '2025-26', trustType: 'general', // 'general' or '10B' includeTaxAudit: false // For firms only }) const [letterContent, setLetterContent] = useState('') const [isGenerated, setIsGenerated] = useState(false) const handleChange = (e: React.ChangeEvent) => { const { name, value } = e.target setFormData(prev => ({ ...prev, [name]: value })) } const generateLetter = () => { const { entityType, entityName, appointmentDate, place, signatoryName, signatoryPosition, financialYear, assessmentYear, trustType, includeTaxAudit } = formData if (!entityName || !appointmentDate || !place || !signatoryName || !signatoryPosition) { alert('Please fill in all required fields') return } const isCompany = entityType === 'company' const isTrust = entityType === 'trust' const isSociety = entityType === 'society' const isFirm = entityType === 'firm' const actReference = isCompany ? 'Companies Act, 2013' : isTrust ? (trustType === '10B' ? 'Income Tax Act, 1961 (Section 10B/10BB)' : 'Income Tax Act, 1961') : isSociety ? 'Societies Registration Act, 1860' : 'Income Tax Act, 1961' const entityReference = isCompany ? 'the Company' : isTrust ? 'the Trust' : isSociety ? 'the Society' : 'the Firm' // Main appointment clause let appointmentClause = '' let auditPurpose = '' if (isCompany) { appointmentClause = `as the Statutory Auditor of ${entityReference} under Section 139 of the ${actReference}` auditPurpose = 'statutory audit of our financial statements' } else if (isTrust && trustType === '10B') { appointmentClause = `as the Auditor of ${entityReference} under Section 10B/10BB of the Income Tax Act, 1961` auditPurpose = 'audit as required under Section 10B/10BB of the Income Tax Act, 1961' } else if (isFirm && includeTaxAudit) { appointmentClause = `as the Auditor of ${entityReference} under the relevant provisions of the ${actReference} and specifically for conducting Tax Audit under Section 44AB of the Income Tax Act, 1961` auditPurpose = 'statutory audit as well as tax audit under Section 44AB of the Income Tax Act, 1961' } else { appointmentClause = `as the Auditor of ${entityReference} under the relevant provisions of the ${actReference}` auditPurpose = 'audit as required under the relevant provisions of the applicable Act' } const validityPeriod = isCompany ? 'the conclusion of the Annual General Meeting to be held for the said financial year' : 'the completion of the audit and submission of the audit report' const responsibilityClause = isCompany ? 'the management of the Company' : isTrust ? 'the trustees of the Trust' : isSociety ? 'the governing body of the Society' : 'the partners of the Firm' const letter = ` To Shravan Kumar B and Co. Chartered Accountants 1st Floor, Vijaya Complex, Near Govt School Mannagudda, Mangaluru – 575 003 Subject: Appointment as ${isCompany ? 'Statutory Auditor' : 'Auditor'} Dear Sir, We are pleased to inform you that ${entityName} (hereinafter referred to as "${entityReference}") hereby appoints your firm, Shravan Kumar B and Co., Chartered Accountants, ${appointmentClause}, for the Financial Year ${financialYear} (Assessment Year: ${assessmentYear}) to carry out the ${auditPurpose}. Your appointment is effective from ${appointmentDate} and will be valid until ${validityPeriod}, unless terminated earlier in accordance with applicable laws and regulations. We acknowledge that the responsibility for the preparation and presentation of ${isCompany ? 'the financial statements' : 'the books of account and other relevant documents'} in accordance with ${isCompany ? 'the applicable accounting standards' : 'the provisions of the relevant Act'} lies with ${responsibilityClause}. We request you to kindly signify your acceptance of this appointment and the terms thereof. Thanking you, Yours faithfully, For ${entityName} ${signatoryName} ${signatoryPosition} Date: ${new Date().toLocaleDateString('en-IN', { day: 'numeric', month: 'long', year: 'numeric' })} Place: ${place} ` setLetterContent(letter.trim()) setIsGenerated(true) } const exportToWord = () => { if (!isGenerated) { alert('Please generate the letter first') return } // Create HTML content with proper formatting const htmlContent = ` Appointment Letter ${letterContent.split('\n\n').map(para => para.startsWith('To') ? `` : para.startsWith('Subject') ? `

${para}

` : para.startsWith('Yours faithfully') ? `

${para.replace(/\n/g, '
')}

` : `

${para}

` ).join('')} ` // Create a Blob with the HTML content const blob = new Blob(['\ufeff', htmlContent], { type: 'application/msword' }) const url = URL.createObjectURL(blob) // Create a temporary anchor element to trigger download const a = document.createElement('a') a.href = url a.download = `Appointment_Letter_${formData.entityType === 'company' ? 'Statutory' : ''}${formData.entityType === 'firm' && formData.includeTaxAudit ? '_Tax' : ''}_Auditor_${formData.entityName.replace(/\s+/g, '_')}.doc` document.body.appendChild(a) a.click() // Clean up setTimeout(() => { document.body.removeChild(a) URL.revokeObjectURL(url) }, 100) } return (

Auditor Appointment Letter Generator

Entity Type setFormData(prev => ({...prev, entityType: value}))} >

Company

Firm

Society

Trust

{formData.entityType === 'trust' && (

Trust Type setFormData(prev => ({...prev, trustType: value}))} >

General Trust

Section 10B/10BB Trust

)} {formData.entityType === 'firm' && (

setFormData(prev => ({...prev, includeTaxAudit: e.target.checked}))} className="h-4 w-4 rounded border-gray-300 text-primary focus:ring-primary" /> Include Tax Audit under Section 44AB

)}

{formData.entityType === 'company' ? 'Company Name' : formData.entityType === 'firm' ? 'Firm Name' : formData.entityType === 'society' ? 'Society Name' : 'Trust Name'}

Financial Year

Assessment Year

Date of Appointment

Place

Authorized Signatory Name

Signatory Position

{isGenerated && ( Generated Appointment Letter

{letterContent}

)}

) }